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Publishing Process

You can publish entire publications or individual topics. Whether you are publishing to PDF, HTML or another format, the steps you need to take are the same.


Before publishing the publication, make sure to change the status for the publication to Released. This will create a snapshot of the version that is to be published. Read more about the Release Process.

  1. Select the Dotted menu (...) for the topic or publication in The Content Manager.

  2. Select Publish. Publish_button_small.png

  3. Select the format that you want to publish, for example HTML5 or PDF.

    Publish document dialog.
  4. Choose a layout from the dropdown list.

    This includes the built-in layout templates as well as any custom layouts that are available in your Paligo instance. Each layout contains styling and customization settings that Paligo uses when transforming your content into the published output.

    Layout options. Default HTML5 stylesheet is selected.
  5. Choose the Languages you want to publish in.

    If you do not have any translations, you can only select the original / source language.

    If you have multiple languages translated and approved, you can select them here. Paligo will publish each language as a separate output. For PDF output you can publish them as one multilingual publication, check the Combine selected languages box.

    Languages section of Publish document dialog. There are options for each language. English UK and Swedish are selected.
  6. If you have marked up your content to use filters (profiles), use the Profiling attributes section to choose which filters to apply. If you do not want to use filters, ignore this step and continue from the next step.

    To apply filters for publishing, select Edit to display a list of the filter properties that are used.

    Then choose the filter values that you want to include. Leave the fields blank for the filters that you do not want to apply.

    Profiling attributes dialog. Outputformat is set to include HTML.

    When you select OK, the chosen profile settings are shown in the Profiling attributes section.

    Profiling attributes section of Publish document dialog. Shows Outputformat: HTML selected.


    With the filter settings, you tell Paligo which content to include. For example, if you have used an outputformat filter, you could mark up some content to have a PDF value and other content to have an HTML value. In the publishing settings, if you set Output Format to PDF, it will include the content that has an outputformat:PDF filter and will exclude any content that has an outputformat:HTML filter (or any value other than PDF).

  7. If you have used variables in your content, use the Variables section to choose which variants to use for the publication.If you do not want to use variables, ignore this step and continue from the next step.

    To choose the variants, select Edit to display a list of variable sets that are used. For each variable set, there is a field that you can use to choose which variant to apply. If there are variable sets that you do not want to apply to your publication, leave the fields for those empty.

    Variables dialog showing ACME 100 200 300 as variables and ACME 100 is set.
    Variables section of publish document dialog. The ACME 100 200 300 variable set is selected with the ACME 100 variant.
  8. Set the Optional Parameters (leave unchecked if you do not want these features):

    • Save the output in Paligo - You can set Paligo to add the published output to the Resource Panel of the publication or topic you are publishing. If you leave this box unchecked, Paligo will download the published output file in your browser.

    • Email me - Check this box if you want Paligo to send you an email when the publication is ready. This is useful if you have very large publications that can take a longer time to process and publish.

    • Make debug build - Check this box if you want Paligo to include a log file and link report. If there is an issue with your content, Paligo support may ask you to enable this feature so that they can use the log files to investigate.


    Every time you publish, there will also be a link in the Dashboard feed to download the published content.

  9. Select Publish Document to start publishing. Paligo will then process your content and apply your layout and publishing settings. The time that this takes can vary depending on how much content you are publishing (the more content there is, the longer it takes).

    A progress bar shows you how much of the processing Paligo has completed and how much is left to do. When the processing is complete, a notification is shown.

    Publication process dialog showing process is 98% complete.

    Paligo provides your published output as a zip file that downloads in the browser. You can find it in the downloads folder on your computer (unless you have altered your browser's settings to store downloaded files somewhere else).

    To make the content available online, first unzip the file. Then use an FTP client, such as Filezilla and upload the unzipped content to a web server.


You can also save your publishing settings so that you can select the saved version instead of re-applying all the filters, variables, etc., each time. Any settings you save can also be used for Batch Publishing.

There are several ways to publish your content online:

  • Use an FTP client

    You can use the FTP client that is built into MacOS finder or Windows File Explorer. Alternatively, you can use a dedicated FTP client application such as Filezilla.

  • Use SCP (secure copy)

    You can use SCP to send files securely. This uses the SSH protocol for authentication and data transfer.

  • Use an upload interface

    Some hosting applications have an upload interface that you can use to upload the files directly. For example, if you publish a SCORM output, you could publish it to Docebo LMS in this way. Docebo LMS has an interface for uploading content.


Paligo has integrations that allow it to publish directly to other systems. For example, the Zendesk integration allows Paligo to publish directly to Zendesk. With these, you also get a zip file that downloads in the browser when you publish, but you do not need to upload it.

Typically, you will need to unzip the Paligo output first and then upload the content of the "out" folder. The files for publishing are always in the "out" folder.

In some cases, you can upload the zip file instead. This varies depending on the target environment for your content. To find out, refer to the target environment's documentation.