Set Up a Language Sidebar for PDF

If you are going to publish a combined language PDF, it can be a good idea to set up a language sidebar. The sidebar is a block that appears at the side edge of the page and it shows the name of the language used in that part of the PDF. For example, let's say you have a combined language PDF for English, German, French, and Italian. When you publish, the English pages will have a tab marked "English", the German pages will have a tab marked "Deutsch" and so on. The main benefit of language sidebars is that they make it easier for users to find the section of the document that is in their language.

language-tab-on-side.png

Note

The sidebar is also referred to as the language tab.

To set up a language sidebar:

  1. Select Layout and then edit the PDF layout you are going to use for publishing. Alternatively, you can create a new PDF layout and edit that.

  2. Select General > Languages.

  3. Use the Display language name on sidebar setting to add or remove a language sidebar.

    Display language name on sidebar setting has Enabled and Disabled options.
    • Select Enabled to add a language sidebar.

    • Select Disabled to remove a language sidebar.

    Note

    For double-sided PDFs, you also need to add the language sidebar to the reverse side of the pages, see step 4.

  4. Use the Display language name on sidebar on verso (left) pages setting to add a language sidebar to the reverse side of pages (left side). This applies for double-sided PDFs.

    Display language name on sidebar on verso (left) pages setting. It is set to enabled.
    • Select Enabled to add a language sidebar.

    • Select Disabled to remove a language sidebar.

  5. Set the Letter case for language names. You can choose from:

    • Upper case

      The language name is shown in capital letters in the language sidebar, for example, DEUTSCH.

    • Lower case

      The language name is shown in lower case letters in the language sidebar, for example, deutsch.

    • Capitalize first letter

      The first letter of the language name is shown in capital letters and the other letters are shown in lower case, for example, Deutsch.

    Letter case for language names setting. It is set to Lower case.
  6. Use the Distance from the top of the topmost language tab to the top of the page setting to control the vertical position of the sidebar. Enter the amount in inches and do not include the units of measurement, for example, 1.85.

    Distance from the top of the topmost language tab to the top of the page setting. Enter the amount in inches.
  7. Set the Height of a language tab amount to define the vertical size of the language sidebar. Enter the amount in inches and do not include the units of measurement.

    Height of a language tab setting. Enter the amount in inches.
  8. Set the Gap between language tabs amount in inches to stagger the position of the language sidebar for each language.

    Gap between language tabs setting. Enter the spacing in inches.

    For example, let's say you have a document that contains German, English, Spanish, and French. You set the gap to 1 inch. In the output, the German section has a German sidebar and it appears near the top. In the English section, there is an English language sidebar and it appears 1 inch lower than the German language sidebar. Similarly, the Spanish sidebar appears 1 inch lower than the English sidebar, and the French sidebar is 1 inch lower than the Spanish sidebar. In a printed version of the content, this "cascading" effect makes it easier for users to find the language they need.

    Diagram showing the page edges from a PDF output. There are sidebars for German, English, Spanish, and French. German is highest, English is 1 inch lower, Spanish is another inch lower, and French is another inch lower.
  9. Use the Width of a language tab setting to define the horizontal size of the language tabs. Enter an amount in inches, for example, 0.45. Do not enter the units of measurement.

    Width of a language tab setting. Enter the amount in inches.
  10. Use the Rounded corners for language tabs: radius setting to control the inner corners of the language sidebar. By default, the inner corners are straight-edged but you can set them to be rounded instead.

    Two language tabs. One is a rectangle with 90 degree corners. The other is a rectangle with curved left corners (top and bottom).

    To use rounded corners, enter an amount and include the units of measurement, for example, 10pt.

    PDF layout, Rounded corners for language tabs: radius setting. It has a value of 10pt.

    To disable rounded corners, clear the field so that it uses the default of 0pt.

  11. Use the Background color for language tabs setting to set the background color. The default is black. To choose a different color, clear the Use default color checkbox. You can then either enter an rgba value in the field or select the color block to display a color selector and use that to choose the color.

    bg-color-for-language-tabs.png

    Tip

    The text that is shown in the language sidebar is white, so choose a darker background color so that there is a suitable amount of contrast.

  12. Select Save.

When you publish multi-language content with this PDF layout, the resulting PDF will use the language sidebar settings you have chosen.