Editor Toolbar and keyboard shortcuts

1

Insert a new para element

Option ⌥ P

Alt P

Where para is available to select

N/A

New para, new step, etc.

Enter

Enter

At the end of a paragraph, a procedure step, or a list item, creates a new element of the same kind.

For example if the cursor is at the end of a paragraph element, Enter creates a new paragraph, but in a list item or step it creates new list items or steps. You can also split the text in a paragraph or list by placing the cursor in the middle of the text.

At the end of titles (or bridgehead), a new para is created.

2

Toggle title on figures, tables, examples.

Option ⌥ Shift ⇧ H

Alt Shift H

On figure/informalfigure, table/informaltable, example/informalexample.

3

Toggle bold text.

Command ⌘ B

Ctrl B

With text selected.

4

Toggle italic text.

Command ⌘ I

Ctrl I

With text selected

5

Toggle underlined text.id

Command ⌘ U

Ctrl U

With text selected

6

Superscript

N/A

N/A

Raise the selected text

7

Subscript

N/A

N/A

Lower the selected text

8

Create (or convert to) an itemizedlist. 

Option ⌥ L

Alt L

Depending on the context:

9

Create (or convert to) an orderedlist. 

Option ⌥ Shift ⇧ L

Alt Shift L

Depending on the context:

10

Create (or convert to) a procedure.

Option ⌥ Shift ⇧ P

Alt Shift P

Depending on the context:

11

Split list

N/A

N/A

Splits a list in two lists of the same kind.

12

Merge list

N/A

N/A

Merges one list into the next one.

13

Indent the listitem or step

Option ⌥ T

Alt T

In a listitem of an itemizedlist or orderedlist, or in a step in a procedure

14

Outdent the nested list (of any of the named types)

Option ⌥ Shift ⇧ T

Alt Shift T

In a nested itemizedlist or orderedlist, or in a nested procedure or substeps

15

Remove formatting/inline tags.

Option ⌥ Shift ⇧ F

Alt Shift F

Inside an inline element. Will remove common inline formatting tags like bold and italic, but also any other inline tag available.

16

Copy "formatting" (inline element but without content)

Option ⌥ Control ^ C

Alt Ctrl C

This is a function similar to a "format painter" in word processors, but copies the inline element without its text content, so that it can be pasted onto another text string.

N/A

Paste "formatting" (inline element but without content)

Option ⌥ Control ^ V

Alt Ctrl V

Paste (or "paint") the format/inline element copied with the command above.

17

Edit Source Code

N/A

N/A

Open the Source Code Editor to edit the XML directly.

18

Allow contributors to edit topic

N/A

N/A

The Markdown editor is intended for drafting new content only. But if you want a Contributor to edit content you have pre-prepared in the main editor, you need to enable the topic for editing in the Markdown editor.

19

Insert a table.

Option ⌥ Shift ⇧ A

Alt Shift A

Where a table or informaltable is valid.

The toolbar icon opens a menu with table editing choices as well.

20

Reuse a component.

Option ⌥ Shift ⇧ R

Alt Shift R

Where the type of component is valid (e.g a section, warning, etc).

You can reuse other topics, informaltopics, admonitions, and more inside a topic.

21

Insert a cross-reference or other link.

Option ⌥ R

Alt R

Current text element where cross-reference is allowed.

The keyboard shortcut opens the cross-reference dialog. The toolbar menu also has options for links to external web sites and email links.

22

Insert a variable.

Option ⌥ Shift ⇧ I

Alt Shift I

Where the type of variable is valid.

23

Insert an image.

Option ⌥ I or Option ⌥ Control ^ I

Alt I or Alt Ctrl I

Where image or inlineimage is available to select

If the cursor is inside a text element, such as a para or a title, an inlineimage will be inserted.

23

Insert a side-by-side image

Option ⌥ J

Alt J

For inserting images side by side. The feature is responsive for HTML5, so if on a smaller screen the images will stack vertically to fit.

23

Convert image to thumbnail

Option ⌥ Shift ⇧ Q

Alt Shift Q

With imagedata selected (clicking on the image itself).

24

Insert a video

N/A

N/A

Where a video is valid.

25

Insert character

N/A

N/A

Inserts a special character from a character map inside text elements.

26

Insert (or convert to) a note.

Option ⌥ Shift ⇧ N

Alt Shift N

Where a note is valid.

Converts the admonition if another admonition type element is selected.

26

Insert (or convert to) a warning.

Option ⌥ Shift W

Alt Shift W

Where a warning is valid.

Converts the admonition if another admonition type element is selected.

26

Insert (or convert to) a caution.

Option ⌥ Shift ⇧ C

Alt Shift C

Where a caution is valid.

Converts the admonition if another admonition type element is selected.

26

Insert (or convert to) a tip.

Command ⌘ Option ⌥ T

Ctrl Alt T

Where a tip is valid.

Converts the admonition if another admonition type element is selected.

27

Preview PDF

N/A

N/A

Preview a PDF of the currently open topic.

You can select to use your own layout when previewing content, in the Editor settings.

28

Preview plain HTML

N/A

N/A

Preview a plain (X)HTML version of the currently open topic.

You can select to use your own layout when previewing content, in the Editor settings.

29

Preview HTML5

N/A

N/A

Preview an HTML5 version of the currently open topic.

You can select to use your own layout when previewing content, in the Editor settings.

30

Profile settings

N/A

N/A

Set profile filter and variable settings to view the effect of these directly in the editor. 

These settings will also be used when previewing in different output formats.

N/A

Toggle guilabel tag.

Option ⌥ G

Alt G

Element guilabel, commonly used for highlighting UI components when documenting software.

N/A

Toggle keycap tag.

Option ⌥ K

Alt K

Element keycap, commonly used for indicating keyboard key combinations (like the ones in this topic).

N/A

Show the Element list. to insert elements.

Command ⌘ Enter or

Option ⌥ Enter

Alt Enter

Valid anywhere in the topic. This is the main command for viewing all available elements at a certain position in your document.

N/A

Move from one cell to the next in a table.

Tab

Tab

In tables

N/A

Navigate between elements.

↓, ↑, →, ←

↓, ↑, →, ←

Anywhere

Top ribbon

Save the topic.

Command ⌘ S

Ctrl S

Anywhere

N/A

Undo the last action.

Command ⌘ Z

Ctrl Z

Anywhere

N/A

Redo the last action.

Command ⌘ Y

Ctrl Y

Anywhere

The Element Structure Menu

Copy element.

Option ⌥ C

Alt C

Copies the current element the cursor is in.

The Element Structure Menu

Cut element.

Option ⌥ X

Alt X

Cuts the current element the cursor is in.

The Element Structure Menu

Paste element.

Option ⌥ V

Alt V

Pastes a copied or cut element in the current element the cursor is in.

The Element Structure Menu

Paste element as reuse.

Option ⌥ Shift ⇧ V

Alt Shift V

Pastes a copied or cut element in the current element the cursor is in, reusing any text fragment(s) in the element.

The Table context menu (right-click in table)

Insert column right

Option ⌥ Control ^ →

Alt Ctrl →

Inserts a new column to the right of the column where the cursor is.

See also Editing Tables.

The Table context menu (right-click in table)

Insert row after

Option ⌥ Control ^ ↓

Alt Ctrl ↓

Inserts a new row after the row where the cursor is.

See also Editing Tables.

The Table context menu (right-click in table)

Merge the selected cells in a table.

Option ⌥ M

Alt M

In a table, with multiple table cells selected using the Shift key

See also Editing Tables.

The Table context menu (right-click in table)

Split the cell into two cells.

Option ⌥ Shift ⇧ M

Alt Shift M

In a table, with cursor in previously merged table cell

See also Editing Tables.

N/A

Deletes the element where the cursor is

Option ⌥ Shift ⇧ D

Alt Shift D

With any element

The Element Structure Menu or the Table context menu (for moving table rows)

Move current element down.

Option ⌥ Shift ⇧ ↓

Alt Shift ↓

Current element

The Element Structure Menu or the Table context menu (for moving table rows)

Move current element up.

Option ⌥ Shift ⇧ ↑

Alt Shift ↑

Current element

N/A

Insert a programlisting or code element

Option ⌥ .

Alt .

If your cursor location is where a block element is valid, a programlisting will be inserted. If it's inside text, like a para, an inline code element will be inserted.

N/A

Insert a tag (e.g the name of an HTML or XML tag)

Option ⌥ E

Alt E

In a text element, such as a para.

N/A

Convert section to accordion

Option ⌥ Shift ⇧ Y

Alt Shift Y

With a section or sidebar selected.

N/A

Convert bridgehead to a section, nesting the content after the bridgehead in the new section.

Control ^Option ⌥ Shift ⇧ W

CtrlAlt Shift W

With a bridgehead selected.

N/A

Insert dynamic text variable.

Control ^Option ⌥ Shift ⇧ I

CtrlAlt Shift I

In a text element, such as a para.