Editor Toolbar and Keyboard Shortcuts
This section describes the toolbar commands and keyboard shortcuts available in the editor.
The Editor Toolbar
The toolbar is divided into several tabs with groups of commands:
Edit
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Insert
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Preview
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Each of these are referenced in the table below together with their keyboard shortcuts (if applicable).
Keyboard Shortcut Quick Reference
Paligo has many keyboard shortcuts to make working with structured content as fast and efficient as possible. The action of a key combination depends on the context, as described below.
Note
It's possible to have browser plug-ins that clash with the keyboard shortcuts that Paligo uses. If you cannot get a keyboard shortcut to work, try removing or disabling your browser plug-ins. Alternatively, try using a different browser with no plugins.
Toolbar icon |
Action |
Mac |
Windows |
Context/Description |
---|---|---|---|---|
Edit tab |
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1 |
Insert a new |
Option ⌥ P |
Alt P |
Where |
N/A |
New |
Enter |
Enter |
At the end of a paragraph, a procedure step, or a list item, creates a new element of the same kind. For example if the cursor is at the end of a paragraph element, Enter creates a new paragraph, but in a list item or step it creates new list items or steps. You can also split the text in a paragraph or list by placing the cursor in the middle of the text. At the end of |
2 |
Toggle title on figures, tables, examples. |
Option ⌥ Shift ⇧ H |
Alt Shift H |
On NoteNote that this also automatically converts the element to the proper one. E.g a |
3 |
Toggle bold text. |
Command ⌘ B |
Ctrl B |
With text selected. |
4 |
Toggle italic text. |
Command ⌘ I |
Ctrl I |
With text selected |
5 |
Toggle underlined text.id |
Command ⌘ U |
Ctrl U |
With text selected |
6 |
Superscript |
N/A |
N/A |
Raise the selected text |
7 |
Subscript |
N/A |
N/A |
Lower the selected text |
8 |
Create (or convert to) an |
Option ⌥ L |
Alt L |
Depending on the context:
|
9 |
Create (or convert to) an |
Option ⌥ Shift ⇧ L |
Alt Shift L |
Depending on the context:
|
10 |
Create (or convert to) a |
Option ⌥ Shift ⇧ P |
Alt Shift P |
Depending on the context:
|
11 |
Split list |
N/A |
N/A |
Splits a list in two lists of the same kind. |
12 |
Merge list |
N/A |
N/A |
Merges one list into the next one. |
13 |
Indent the |
Option ⌥ T |
Alt T |
In a |
14 |
Outdent the nested list (of any of the named types) |
Option ⌥ Shift ⇧ T |
Alt Shift T |
In a nested |
15 |
Remove formatting/inline tags. |
Option ⌥ Shift ⇧ F |
Alt Shift F |
Inside an inline element. Will remove common inline formatting tags like bold and italic, but also any other inline tag available. |
16 |
Copy "formatting" (inline element but without content) |
Option ⌥ Control ^ C |
Alt Ctrl C |
This is a function similar to a "format painter" in word processors, but copies the inline element without its text content, so that it can be pasted onto another text string. |
N/A |
Paste "formatting" (inline element but without content) |
Option ⌥ Control ^ V |
Alt Ctrl V |
Paste (or "paint") the format/inline element copied with the command above. |
17 |
Edit Source Code |
N/A |
N/A |
Open the Source Code Editor to edit the XML directly. |
18 |
Allow contributors to edit topic |
N/A |
N/A |
The Markdown editor is intended for drafting new content only. But if you want a Contributor to edit content you have pre-prepared in the main editor, you need to enable the topic for editing in the Markdown editor. |
Insert tab |
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19 |
Insert a table. |
Option ⌥ Shift ⇧ A |
Alt Shift A |
Where a The toolbar icon opens a menu with table editing choices as well. |
20 |
Reuse a component. |
Option ⌥ Shift ⇧ R |
Alt Shift R |
Where the type of component is valid (e.g a section, warning, etc). You can reuse other topics, informaltopics, admonitions, and more inside a topic. |
21 |
Insert a cross-reference or other link. |
Option ⌥ R |
Alt R |
Current text element where cross-reference is allowed. The keyboard shortcut opens the cross-reference dialog. The toolbar menu also has options for links to external web sites and email links. |
22 |
Insert a variable. |
Option ⌥ Shift ⇧ I |
Alt Shift I |
Where the type of variable is valid. |
23 |
Insert an image. |
Option ⌥ Control ^ I |
Alt I or Alt Ctrl I |
Where If the cursor is inside a text element, such as a |
23 |
Insert a side-by-side image |
Option ⌥ J |
Alt J |
For inserting images side by side. The feature is responsive for HTML5, so if on a smaller screen the images will stack vertically to fit. |
23 |
Convert image to thumbnail |
Option ⌥ Shift ⇧ Q |
Alt Shift Q |
With |
24 |
Insert a video |
N/A |
N/A |
Where a video is valid. |
25 |
Insert character |
N/A |
N/A |
Inserts a special character from a character map inside text elements. |
26 |
Insert (or convert to) a |
Option ⌥ Shift ⇧ N |
Alt Shift N |
Where a Converts the admonition if another admonition type element is selected. |
26 |
Insert (or convert to) a |
Option ⌥ Shift W |
Alt Shift W |
Where a Converts the admonition if another admonition type element is selected. |
26 |
Insert (or convert to) a |
Option ⌥ Shift ⇧ C |
Alt Shift C |
Where a Converts the admonition if another admonition type element is selected. |
26 |
Insert (or convert to) a |
Command ⌘ Option ⌥ T |
Ctrl Alt T |
Where a Converts the admonition if another admonition type element is selected. |
Preview tab |
||||
27 |
Preview PDF |
N/A |
N/A |
Preview a PDF of the currently open topic. You can select to use your own layout when previewing content, in the Editor settings. |
28 |
Preview plain HTML |
N/A |
N/A |
Preview a plain (X)HTML version of the currently open topic. You can select to use your own layout when previewing content, in the Editor settings. |
29 |
Preview HTML5 |
N/A |
N/A |
Preview an HTML5 version of the currently open topic. You can select to use your own layout when previewing content, in the Editor settings. |
30 |
Profile settings |
N/A |
N/A |
Set profile filter and variable settings to view the effect of these directly in the editor. These settings will also be used when previewing in different output formats. |
Other commands |
||||
N/A |
Toggle |
Option ⌥ G |
Alt G |
Element |
N/A |
Toggle |
Option ⌥ K |
Alt K |
Element |
N/A |
Show the Element list. to insert elements. |
Command ⌘ Enter or Option ⌥ Enter |
Alt Enter |
Valid anywhere in the topic. This is the main command for viewing all available elements at a certain position in your document. |
N/A |
Move from one cell to the next in a table. |
Tab |
Tab |
In tables |
N/A |
Navigate between elements. |
↓, ↑, →, ← |
↓, ↑, →, ← |
Anywhere |
Top ribbon |
Save the topic. |
Command ⌘ S |
Ctrl S |
Anywhere |
N/A |
Undo the last action. |
Command ⌘ Z |
Ctrl Z |
Anywhere |
N/A |
Redo the last action. |
Command ⌘ Y |
Ctrl Y |
Anywhere |
Copy element. |
Option ⌥ C |
Alt C |
Copies the current element the cursor is in. |
|
Cut element. |
Option ⌥ X |
Alt X |
Cuts the current element the cursor is in. |
|
Paste element. |
Option ⌥ V |
Alt V |
Pastes a copied or cut element in the current element the cursor is in. |
|
Paste element as reuse. |
Option ⌥ Shift ⇧ V |
Alt Shift V |
Pastes a copied or cut element in the current element the cursor is in, reusing any text fragment(s) in the element. |
|
The Table context menu (right-click in table) |
Insert column right |
Option ⌥ Control ^ → |
Alt Ctrl → |
Inserts a new column to the right of the column where the cursor is. See also Edit a Table. |
The Table context menu (right-click in table) |
Insert row after |
Option ⌥ Control ^ ↓ |
Alt Ctrl ↓ |
Inserts a new row after the row where the cursor is. See also Edit a Table. |
The Table context menu (right-click in table) |
Merge the selected cells in a table. |
Option ⌥ M |
Alt M |
In a table, with multiple table cells selected using the Shift key See also Edit a Table. |
The Table context menu (right-click in table) |
Split the cell into two cells. |
Option ⌥ Shift ⇧ M |
Alt Shift M |
In a table, with cursor in previously merged table cell See also Edit a Table. |
N/A |
Deletes the element where the cursor is |
Option ⌥ Shift ⇧ D |
Alt Shift D |
With any element NoteThis is a very convenient shortcut to quickly delete an element, but use with caution, and make sure to check the Structure menu to see that the current element is the one you want to delete. |
Element Structure Menu or the Table context menu (for moving table rows) |
Move current element down. |
Option ⌥ Shift ⇧ ↓ |
Alt Shift ↓ |
Current element NoteWhen moving a table row with the Table context menu, the cursor can be anywhere inside the table cell, within a para, for example. But when using the keyboard shortcut, the cursor should be directly inside the table cell element ( |
Element Structure Menu or the Table context menu (for moving table rows) |
Move current element up. |
Option ⌥ Shift ⇧ ↑ |
Alt Shift ↑ |
Current element NoteWhen moving a table row with the Table context menu, the cursor can be anywhere inside the table cell, within a para, for example. But when using the keyboard shortcut, the cursor should be directly inside the table cell element ( |
N/A |
Insert a |
Option ⌥ . |
Alt . |
If your cursor location is where a block element is valid, a |
N/A |
Insert a |
Option ⌥ E |
Alt E |
In a text element, such as a |
N/A |
Convert nested section to accordion |
Option ⌥ Shift ⇧ Y |
Alt Shift Y |
With a nested |
N/A |
Convert bridgehead to a section, nesting the content after the bridgehead in the new section. |
Control ^Option ⌥ Shift ⇧ W |
CtrlAlt Shift W |
With a NoteInternal So when converting, consider this, and for example if you have several |
N/A |
Insert dynamic text variable. |
Control ^Option ⌥ Shift ⇧ I |
CtrlAlt Shift I |
In a text element, such as a |
N/A |
Sort glossary terms into alphabetical order. |
Control ^Option ⌥ Shift ⇧ G |
CtrlAlt Shift G |
Place the cursor inside the |
Tip
Also check out this video for using keyboard shortcuts and working with lists easily:
Default click behavior for topics and publications
Clicking on topics or publications will cause different views to open:
-
Clicking a topic opens it in the Editor, since you are most likely to want to edit a topic most of the time.
-
Clicking a publication opens it in the Structure View, since it is generally a much more common task to build a publication by reusing topics in it in the Structure View, rather than edit it in the editor.
If you need to open a topic in the Structure View, or a publication in the Editor, you always have the commands in the options menu of the Content Manager.
Note
Many of the keyboard shortcuts apply to the "current" or "selected" element, i.e the one the cursor is located in.
You can check what the current element is in the Structure Menu at the top of the editor. The last element in the hierarchical path is the current element:
