The Content Manager


This section describes how to create and organize your content, using the Content Manager.

The Content Manager feels similar to a regular file browser, but with very big differences. The content is stored in a database and among other things Paligo keeps track of all the relationships between the resources, where they are used and reused, what topics have links to others, and so on.

This means e.g that you don't have to worry about moving things around in different folders, links will not be broken. 

Organize Your Content

You can organize your content any way you want, creating the folders you need. It is recommended to think through how you want to organize it from the start though, to make sure you have a structure that helps you find and reuse topics.

Regardless how you do it, try to keep the number of components down in each folder. Keeping few components in the same folder will give you better performance, and it will also be easier to get an overview.

Try to think of this in conjunction with taxonomies if you have that feature in your plan. Taxonomies give you the opportunity to organize your content in multiple ways.

Types of Content

The Content Manager holds a variety of content, all designated by different icons. Different items should sometimes be stored in different areas too, explained below.

Type of content



Content Library


The Content Library holds all textual content - i.e topics, safety message components, etc, as well as the Publications.



The Folder object works just like a folder in any file browser - i.e you use it to organize your content. You can create as many folders as you want and nest them, just like you are used to.

The difference compared to a regular file browser is that Paligo keeps track of everything, so it doesn't matter if you move content. Paligo will know if there are links or other relationships, and keep them intact no matter how you move content around.



The Publication type (doesn't have to be an entire publication, but also a chapter or similar smaller structure) is like a container where you insert and reuse your topics.

Normally you don´t open a Publication in the Editor, only in the Structure View to build your publications reusing your topics there.



A Topic is the basic building block you author - a small chunk of information, such as an instruction, a warning, or a small description.

Media Library


The Media Library is where you store your images. You can create folders here too, to keep things organized.



Images, stored in the Media Library, can be of most types. You only need to store one version of each image. For instance, you can store e.g a Photoshop (.psd) or Illustrator (.ai) image, with layers and everything, and Paligo will take care of converting it into the appropriate output formats, such as low res .png for web and high res .tif for print



You can create templates, i.e topics with predefined structure, and store them in the Templates Library. You can then use these templates to create new topics.

User Library


The User Library holds all users registered in your Paligo installation.



Each individual user. You can drag and drop topics or publications on a specific user, and this creates an assignment for that user.

Variable Set Library


This icon designates the Variable Set Library, holding any number of Variable Sets.

Variable Set


A Variable Set holds variables, that can be used in topics. 

Taxonomy Browser


This is really another type of content browser, where you organize your content by tagging it by category. You can create any number of taxonomies here.



The root taxonomy tag holds all your various taxonomies. You can have one for product families for instance, one for subject matter, etc.