Translation Review Assignments
Use translation review assignments to allocate a review of a translation to someone in your organization. The translation review assignments are tracked by Paligo so that you can see who has been assigned the work, the timescale for the work, and the current status.
When a translation review assignment is completed, the content is either approved or it needs more work. If it needs more work, Reassign a Translation Review Assignment so that they can make the changes. When they are done, create another translation review assignment process. Repeat this until the content is approved and ready to publish.
Note
Translation review assignments are designed for reviewing the work of translators who use Paligo to add translations.
If you are using a translation service, you may want to check that the translations are complete, rather than review the content in detail. This also applies if you have translators in your organization, but they use professional translation software rather than Paligo. To check the completion status without using a translation review assignment, see Check or Approve the Translation.
Use translation review assignments when you want someone in your organization to proofread the translation that has been provided for some content. The translation review assignment can then be tracked on your dashboard and in the planner.
To create a new translation review assignment:
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Select the
foldercontaining the content in Content Manager.
If the content is not in a folder, select the top-level folder Documents.
This will open the Resource View.
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Use the status button to set the topic status to In translation review.
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Select the dotted menu (...) for the publication or topic and choose Create Assignment.
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Select an Assignment type:
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Review is for when you want somebody to proofread the content and add comments. -
Contribution is when you want a colleague to add or improve content. -
Translation to create translation jobs and assign them to internal translators. -
Translation review to review the translations and accept or reject them.
The assignment dialog changes depending on selected assignment type.
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Select the content that you want the assignee(s) to work on.
If the assignment is generated from the content's dotted menu (...), the content is automatically chosen for the assignment. But you can choose different content if you prefer.
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Select a language for the assignment. You can only choose one language per assignment.
Note
For Translation Assignments, choose the language that you want the translator to provide.
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Apply a favorite profile to the publication or topic.
Note
You only see options here if you have set up favorite profile settings for the document.
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In the Assignees section, select one or more users or user groups (or a combination of both) to work on this assignment.
For user groups, the assignment is allocated to every group member of the selected user group(s).
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In the Assignment date section, use the calendars to set the Start date and End date.
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Check the box Let me leave a message if you want to enter a message to the assignee(s). A field appears and you can enter your message.
Clear the box if you don't want to add a message.
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Select the Default Settings button (in the lower left corner) to check the Assignment Settings.
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Select OK to save any changes to the Default Settings. Close the dialog with the
icon in the upper-right corner. -
Select OK to create the assignment.
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The assignee will receive an email with a link that takes them to the content and the assignment will also show in the Assignments Panel.
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As the assignment creator, you will also receive an email to confirm that the assignment has started and been finished. You can Track Assignments via the Dashboard and Track Assignments via the Planner.
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When a translation review assignment is underway, you can track its progress from the dashboard if:
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You are the person who created the assignment
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You are the person who has been allocated to the assignment.
Information about translation review assignments is shown on the Planner and also on the dashboard.
You can access the Planner by selecting Planner in the top menu. It is only available to Paligo administrators and authors, and it shows a timeline with details of when the assignments are due and who is working on them.
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You can also view assignment on your dashboard. Select Dashboard in the top menu to display it, and then look in the Assignments Panel.
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To find out more on tracking assignments, see Track the Assignment Progress.
If a reviewer is unable to work on a translation review assignment, you may need to reallocate the work. There are many reasons why this could happen, for example, if the reviewer has other priorities or they do not have the language skills required.
To reassign the translation review work, select Dashboard in the top menu, then look in the Assignments section. The translation review assignment will appear either in the By You tab or the Done tab. Select its cog icon and choose Reassign, and then use the Reassign dialog to reallocate the work.
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For more details, see Reassign an Assignment.
The translation review assignment is designed for use when any of these conditions apply:
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Your organization has its own translators.
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The translators are using the Translation View to add or edit the translation.
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The work of the translators needs to be reviewed and approved by people within the organization.
If you are allocated to a translation review assignment, you will receive an email or message containing a link to the assignment. You can also open the assignment from the Assignments Panel.
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To accept the assignment and work on it:
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Select the assignment in the Assignments Panel.
The Assignment Types control which view opens up.
Tip
For alternative ways to open an assignment, see Different Ways to Open Assignments.
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On the left-side is the content in the source language. The translation that you need to review is shown on the right-side.
Untranslated content has a prefix in square brackets, with the source language code, for example, [en] for English.
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Position the cursor over the paragraph of interest. A pop-up toolbar appears. Use the Translation View's features to review the content.
You can use the toolbar options to:
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Paligo displays the history for the text fragment with one row for each saved version of the paragraph, see View Translation History. -
Paligo displays all of the translations for the current version of the paragraph, see Compare Translations. -
You can add comments to each paragraph. The comments can then be seen by authors and contributors, so they can decide on what action to take, see Comment on a Translation. -
Mark a text fragment's translation as complete. You should do this to confirm that the translation is correct.
For details on how to use these features, see Working in Translation View.
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Select the Finish Assignment button and choose Approved or Needs work (if the translation needs extra work) to complete the assignment.
This lets other people know that you have completed the translation review assignment.
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Select where to go next:
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Take me to the Dashboard - Press Enter to select this option.
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Stay on this page to continue working on the content.
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Paligo notifies the person who created the assignment that you have completed the translation review. If they are following the recommended workflow for translation reviews, their next step will be to either:
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Create a new translation assignment so that any unfinished or incorrect translations can be dealt with.
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Publish the content and put it in the Released state.