Find Out Where Content is Used

With Paligo's "where used" features, you can find out where your publications, topics, text fragments, and images are used. The "where used" information is useful when you are considering:

  • Making changes to your content, as you can see which other topics will be also affected by the changes

  • Deleting topics or publications. You cannot delete topics or publications that are included in another topic or publication. Also, you cannot delete topics that other topics link to.

To get "where used" information about your content, see:

Tip

If you frequently reuse the same text elements, informal topics, admonitions, etc., you can add them to a single topic so you have them all in one place. Then you can access the reuse information for each one, all from the same topic.

Note

For information on how to delete reused content, see Delete Elements.

When you are updating and organizing your content, you may want to find out where each topic or publication is used. You can find out this information in the structure view and also in the resource view.

To find the reuse information in the structure view:

  1. In the Content Manager, select the options menu ( ... ) for the topic or publication you are interested in. Select Edit > Open Structure.

  2. In the Metadata section, look at the following entries:

    used-in-related-publications.jpg
    • Used in - Shows where the selected topic or publication is used, either as a subsection inside another topic or as part of a publication.

      Entries marked "Component" are where the topic is embedded inside another topic as a component (subsection).

      Entries marked "Fork" are a reference between the selected topic/publication and a position in another publication. For example, in the image shown, the metadata is for a topic called "Specifications". It has been added to a publication, and the "fork" reference from the publication goes to the "Specifications" topic.

    • Uses - The selected topic or publication can contain other topics and publications. They are listed here.

    • Related publications - The selected topic or publication is reused in each publication shown in this list.

To find the reuse information in resource view:

  1. In the Content Manager, select the folder that contains the topic or publication of interest.

    If the topic or publication is not in a folder, create a new folder and move the topic or publication into it.

    Paligo displays the folder's contents in the resource view. It shows each folder, publication, and topic stored in that folder.

    resource-view-contentreuse.jpg
  2. Select the arrow icon next to the topic or publication of interest. Then select the Related Resources tab.

    related-resources-publications.jpg

    The reuse information is shown in these sections:

    • Related publications - The selected topic or publication is reused in each publication shown in this list.

    • Reused content - The selected topic or publication can contain other topics and publications. They are listed here.

    • Reused in - Shows where the selected topic or publication is reused. This includes publications and topics.

    • Related images - Shows any images that are used in the selected topic (this only applies to topics and is always set to 0 for publications).

When you edit a topic that contains reused text fragments (paragraphs), each reused text fragment is shown with a chain icon. It is also highlighted.

reused-text-fragment.jpg

To find out which topics use a text fragment, you can use the Reuse text feature. This is useful when you are considering making a change to reused text, but need to understand how those changes will affect other topics.

The Reuse text feature is available when you edit a topic and is shown on the right-hand side of the editor.

  1. In the search field, enter the text for the fragment that you want to find out about. Paligo will present you with a list of close matches.

  2. Find the entry that matches your search and then select its cog icon. From the menu, choose Usage Information.

    usage-information-reusetext.jpg

    Paligo displays the Text Usage dialog, which tells you where the selected text is reused.

    text-usage.jpg

    Each topic that contains the reused text fragment is listed. For each topic, you can see: what taxonomy tags are used (if any), the status of the topic, the latest editor, the

    • Topic name

    • Taxonomy tags that are applied to the topic (if any)

    • The status of the topic, for example, work in progress

    • The name of the person who edited the topic last, and also the time of the latest edit

    • The languages of the topic.

To find out where images are used, access the metadata for the media file.

locate-reused-image.jpg
  1. Open a topic that contains the media in the Paligo editor.

  2. Right-click on the topic and select Edit Properties.

  3. Look at the Reused in section on the dialog. It contains links to the topics where the media is reused.

Alternatively:

  1. In the Content Manager, expand the Media section and find the media file you are interested in.

  2. Select the options menu ( ... ) for the media file and then select Edit Image.

  3. Look at the Reused in section on the dialog. It contains links to the topics where the media is reused.